Job Title: Museum Registrar / Collections Coordinator

Affiliate: Museum of Nebraska Art

Reports to: Curator
Classification: Full to part-time hourly, benefits eligible
Compensation: $48,000 Annually
Date: 11/14/2025

Job Summary:
Reporting to the Curator, the Museum Registrar / Collections Coordinator is a knowledgeable and experienced art museum professional who implements the highest stewardship standards for works of art entrusted to the Museum of Nebraska Art. The Registrar ensures continuity of care for works of art owned by and lent to the Museum, and manage both acquisition and deaccessioning procedures for the Museum’s collection of over 6,000 works of art. The Registrar / Collections Coordinator plays a vital role in the stewardship and management of the museum’s permanent collection and temporary exhibitions. This position ensures the proper documentation, care, handling, storage, and movement of artworks in accordance with professional museum standards. The Registrar works collaboratively with the Curator, outside conservators, exhibition staff, and external lenders to support the Museum’s mission of preserving and presenting its collection.

Essential Functions:

• Produce and maintain documentation of all exhibitions, incoming, and outgoing loans in collections database system and hardcopy files
• Manage the collections database system, ensuring that standards for data entry are maintained
• Establish object conservation priorities for works of art in the Museum’s collection. Provide annual conservation recommendations and budgets, and manage conservation initiatives or treatments to assure preservation of artwork
• Plan, oversee, and implement packing, shipping, couriers, customs, and insurance for exhibitions. Perform condition checks and monitor condition of objects while on display. Assist with installations, de-installations, and exhibition rotations in galleries.
• Review and follow Collection Management policies and procedure
• Work with Museum Curator to ensure appropriate permanent collection and exhibition insurance coverage, and to process claims as needed
• Research and maintain copyright records for works in the collection. Manage and negotiate copyright permissions for publications, publicity, marketing, and related uses. Process requests for reproduction of images of works in collection.
• Organize and maintain exhibition checklists and exhibition project files, including exhibition labels and photo documentation. Issue and maintain legal documents pertaining to temporary exhibitions including loan agreements, receipts, condition reports, and certificates of insurance
• Coordinate outside services related to collections care and management as needed, including contracting for collection photography, conservation, packing, crating, and shipping.
• Arrange for periodic system upgrades and migrations. Manage all digital and hard copy collections records, object files, and digitization of images
• Support the Museum’s curricular and co-curricular initiatives by providing collections research and interpretation, sharing information about the collection, and facilitating various forms of access to the collection
• Assist with collection-focused grant proposals/applications; implement and track grant-funded initiatives.
• In conjunction with Museum Preparator, act and assist as courier for traveling exhibitions as needed
• Train and supervise student staff, graduate assistants, interns, and volunteers performing work related to the collection and/or in the Museum’s galleries. 
• Implement Museum’s disaster preparedness and emergency response policies
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• Required Qualifications:
• 3-5 years minimum of working in a museum, gallery, or archive. B.A. in Museum Studies, Art History, Library Science, or related subject required.
• M.A. Preferred. Experience with conservation and collections care preferred

Preferred Qualifications

• Graduate degree in related field
• 5+ years of relevant experience in collections management
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Physical Demands:

This position requires the capability to move around in a studio setting and be present in galleries for extended periods of time. Acceptable eyesight, acceptable hearing, ability to clearly communicate both orally and in writing on a telephone and on a computer for extended periods. Ability to access, input, and retrieve information from a computer or other electronic devices. Routinely requires moderate (up to 40 pounds) lifting and carrying. Routinely requires walking, standing, sitting, kneeling, stooping, reaching up, twisting, and bending.

HOW TO APPLY:   To be considered for the position, application materials need to be submitted by December 5, 2025. Application materials can be submitted at UNK Employment Opportunity Questions regarding the position can be directed to mona@unk.edu. Upon a contingent offer of employment, the University of Nebraska will conduct an investigation of employment records, educational records, criminal records, and other records to verify the information provided in your application and/or any additional information you have provided is accurate.  Salaries at the University of Nebraska at Kearney are competitive.  The University provides a flexible benefits program at minimal cost to the employee. NuFlex benefit choices include a Medical Plan and Prescription Drug Program, Vision Care, Dental Plan, LTD, Life Insurance, AD&D Insurance, Dependent Life Insurance, Long Term Care Insurance, and Reimbursement Accounts for Health and Dependent Care.  The Employee and Dependent Scholarship program is also available to eligible employees.  Basic Retirement Plan options include TIAA and Fidelity.

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its programs, activities, or employment. This policy is applicable to all University administered programs including educational programs, financial aid, admission policies and employment policies. Veterans and persons with disabilities encouraged to apply. The University affirms a policy of equal educational and employment opportunities and nondiscrimination in providing services to the public. University employees, students and others associated with the University who have not received the benefits of these policies, are encouraged to contact the Chief Compliance Officer/ADA Coordinator. For a copy of the University of Nebraska at Kearney’s Annual Security Report, you may contact the Office of Police and Parking Services or visit the website: http://www.unk.edu/annual_security_report